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Charms Information

FCPS is implementing a financial and information management system called Charms for all of the district’s band programs. We will be using Charms to maintain contact information about band students, and as a communication tool for parents and students. Charms allows you to pay band fees online and update your contact information. At the moment, we are only using Charms for student/parent communications and finances. Please refer to this band website, handouts, and emailed communications for forms, the calendar, and volunteering information.

Charms can be accessed here: Charms.

We all know that new software can be challenging. Here are a few tips on using Charms.

 

Your Student's Account 

Logging In

• Go to Charms. Click ENTER/LOGIN at the top right corner of the screen. Our school code is “fcpsmarshallhsband.” You can also click the “Need School Code” link to look it up if you forget. You will need this each time you log in.

• Enter your child’s FCPS ID Number. If you have more than one child you will need to do this separately for each.

 

Once you are in, here are some things you can do:

 

Update Your Contact Information

• Click the “Student Info” icon on the top left of the screen. Select the “Personal Information” tab just below.

• Review your child’s information. Correct if necessary. You can change your student’s name to a nickname (for instance, “John” to “Jack”) if appropriate.

• Review adult information and correct if necessary. If there is no adult information, please click “Add New Adult.”

• You can link siblings from the Home Page. Click “Multiple Students.”

• NOTE: This database will be the single source of contact information for Mr. Vesilind and for the Band Parents Organization. Please ensure that all contact information is correct.

 

Pay Band Fees

Note: In August 2018, some problems have been reported with Charms not taking payments with Chrome or Internet Explorer. If that happens, please try clearing your cookies, or try a different browser such as Edge, Firefox, or Safari. Thank you. 

• From the Home Page (icon on top left), click “Finances” from the assortment of icons.

• Identify which payment you would like to make (slide the “Paid by” button next to each item).
• Click “Pay Fixed Payments.”

• You will be taken to the “SchoolPay” site. Follow the directions for online payment.

• NOTE: Your payment will not immediately appear on the Charms site. You will receive a receipt for your payment from SchoolPay via email. That receipt is your proof of payment.

• NOTE: If the fee you wish to pay is not in Charms, you may be ready to pay it before we have entered it in as a fee. Thank you for being so prompt. Please try again in a few days. If the fee still does not show, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..

• NOTE: At this point, the Marshall Band still allows payments by check. If you elect to make payments by check, please follow the instructions provided with the request for payment. Your check payments, once received and posted by the school, will also appear in the Charms Finances tab.

 

Trip Chaperones

Trip Chaperones, you may log into Charms and make payments on your credit card.

Note: In August 2018, some problems have been reported with Charms not taking payments with Chrome or Internet Explorer. If that happens, please try clearing your cookies, or try a different browser such as Edge, Firefox, or Safari. Thank you.

You need to exit from your student's account and start over. You will need your Chaperone ID number, which should be on your Trip Statement, to continue. If you don't have your Chaperone ID number, please email This email address is being protected from spambots. You need JavaScript enabled to view it..

• Go to Charms. Click ENTER/LOGIN at the top right corner of the screen. Our school code is “fcpsmarshallhsband.” You can also click the “Need School Code” link to look it up if you forget. You will need this each time you log in.

• In the ‘Student Area Password’ box you will enter your Chaperone ID number. DO NOT CLICK ENTER AFTER THIS, simply move your cursor to the ‘Trip Chaperone Password’ box and if this is the first time you are logging in, you will enter your Chaperone ID number again and then hit ENTER.

• The first time you log in, your password is your Chaperone ID number. Once you log in, you will have the option to change it if you want to.

• Once you are logged in, click on the Trip Statement wallet icon and you will be taken to your Chaperone Statement. Click on the ‘Select Trip to Pay’ dropdown box, select the correct trip such as ‘2018 Spring Trip Orlando’ and then click the blue ‘Make Trip Payment’ button.

• In the ‘Total Amount To Pay’ box enter the amount you wish to pay and click the green ‘Start Payment’ button and you will be taken to School Pay, which is how you pay for your items.

• The dollar amount you entered should show up on the screen and you should click the green ‘Billing’ button.  Enter your billing information and click the gray ‘credit card’ button.  Then enter your credit card information and click the green ‘Review Order’ button.

• You will be asked to review your order and click the green ‘Finish’ button.

• That should complete the process and you will be taken back to your Charms trip statement screen, where you will see your new balance due...which will vary depending on how much of a payment you just made.

 

If you have specific questions about using Charms, please email This email address is being protected from spambots. You need JavaScript enabled to view it.

Get in touch

Have a music or performance question? Ask the Band Director: Paul Vesilind

Want to get involved or have a fundraising question? Contact the Band Parents Organization: President

Ask a website question: Webmaster

Need to send us something?  Mail it to:

Marshall High School Band
7731 Leesburg Pike
Falls Church, VA 22043

Want the high school website? Marshall

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